Document Management For Construction And Project Records
Construction projects generate documents from the first design review through final handover. RFIs, submittals, permits, contracts, inspections, closeout packages, and field documentation all need to stay organized throughout the project lifecycle.
TeamSync helps AEC teams manage project documents in one platform, making it easier to collaborate, maintain document control, and deliver complete project records at closeout.
Talk to an AEC solutions engineer · See AEC use cases · Regulator coverage
What AEC Teams Use TeamSync For
RFI, submittal, change order, daily report at project scale.
A mid-size project can generate thousands of RFIs, submittals, and change orders, plus daily reports from every active trade. Platforms like Procore, Autodesk Construction Cloud, and e-Builder handle that volume well at the project level, but a cross-project question, like reviewing every change order tied to mechanical scope over the last few years, is harder to answer. TeamSync makes that kind of portfolio-level query straightforward. → Project Controls Director page
Permit packages across AHJs.
A developer working across many jurisdictions deals with a different packet structure, checklist, and portal for each one. TeamSync gives permit coordinators jurisdiction-aware templates, automated package assembly, and an audit trail that holds up if records are requested later. → Permit Coordinator page
Field-superintendent mobile capture that the field actually uses.
Field superintendents often have only a few minutes between trades, so a clunky mobile form doesn't get used. TeamSync's field capture is voice-first and photo-fast, and feeds directly into the daily report and change-order log, designed to stay below the threshold where people find workarounds. → Field Superintendent page
Project closeout completeness as a workflow milestone.
Closeout tests every records habit built up over the course of a project. TeamSync tracks closeout completeness against the contract's requirements, submittals, O&M manuals, as-builts, warranties, lien waivers, with an audit trail the owner's legal team can verify. → Project Closeout Manager page
Subcontracts and lien waivers in one audited workspace.
A subcontract, its associated lien waiver, and any change orders that modify both need a clear audit trail connecting them, that's what protects an owner from a lien claim raised well after project completion. TeamSync keeps these tied together in one workspace with one audit trail. → Construction Contracts Manager page
Where TeamSync Fits With The AEC Stack
You keep your construction management platform (Procore, ACC, e-Builder) and your design tools (Revit, AutoCAD, BIM 360). TeamSync sits underneath as the records platform, the cross-project query layer, the closeout-tracking surface, and the contract and lien-waiver registry.
Layer | Stays | Layer TeamSync owns |
Construction management (Procore, ACC) | Yes | Cross-project records platform |
Design tools (Revit, AutoCAD) | Yes | Document records of record |
BIM coordination | Yes | Documentation records around models |
Owner CDE | Coexist | Closeout package + audit |
Microsoft 365 | Yes | Records discipline + AI grounding |
Compliance, By Name
AIA documents · OSHA recordkeeping · State sunshine laws · SOC 2 Type II · ISO/IEC 27001:2022
See the AEC regulator coverage →
Read Further
AEC use cases — RFI/submittal, permits, field capture, closeout, subcontracts/lien waivers
Customer references — anonymised outcomes by use case
ROI — TCO model and savings categories
AEC role pages — Project Controls Director, Permit Coordinator, Field Superintendent, Project Closeout Manager, Construction Contracts Manager
Where to meet TeamSync — AIA, AGC, ENR FutureTech, BiltWorld