Sign Documents With Confidence and Compliance
Most eSignature tools work as separate products: DocuSign, Adobe Sign, and Dropbox Sign handle the signing process and hand you back a signed PDF, leaving you to get it into your records system. That means the audit trail is split across systems, and the chain of custody depends on how well the export goes.
TeamSync's eSignatures capability is built into the platform. The signed document becomes a first-class record the moment signing is complete. The audit chain stays unified, and signature provenance is cryptographically verifiable. SES, AdES, and QES, including long-term validation, are all supported natively and accepted by regulators.
Talk to a solutions engineer · See the CLM capability · Read the eIDAS QES overlay
What's In The eSignature Surface
Sub-capability | What it does |
Simple Electronic Signatures (SES) | Click-to-sign with intent captured; good for internal approvals and most low-risk agreements |
Advanced Electronic Signatures (AdES) | Cryptographically binds signer identity; suited to higher-value agreements needing stronger identification |
Qualified Electronic Signatures (QES) | eIDAS-recognised, using qualified certificates; legally equivalent to a handwritten signature in the EU |
Long-term validation (LTV) | Keeps the signature verifiable even years after the signing certificate expires |
Witness signatures | Supports multi-party ceremonies with witness attestation |
Sequential and parallel routing | Configurable signing order, with reminders and SLA tracking |
Bulk signing | Handles high-volume signing for institutional workflows |
Native CLM integration | Same platform — the signed contract becomes a first-class record automatically |
Audit chain anchoring | Every ceremony, signature, and certificate event is logged |
When Each Tier Is The Right Answer
Tier | When to use it |
SES | Internal approvals, NDAs, low-value commercial contracts, employee acknowledgments, customer service confirmations |
AdES | Mid-value commercial contracts, partner agreements, regulated workflows where signer identity matters |
QES | EU contracts needing legal equivalence to a wet-ink signature, cross-border B2B contracts, any agreement where eIDAS qualification is required |
LTV | Any of the above where verification needs to extend beyond the signing certificate's validity window (typically AdES and QES, and some SES cases) |
Which tier to use depends on the legal and regulatory context, not on any limitation of the platform, since TeamSync supports all four.
Why "Native To The Platform" Matters
Pattern | Standalone eSignature vendor | TeamSync |
Signed document storage | Sent to your records system via integration | A first-class platform record from the moment of signing |
Audit chain | Managed by the vendor; needs to be exported and merged with your records audit | One unified chain, natively |
Long-term validation refresh | Managed by the vendor | Managed by the platform |
Bulk signing | Vendor's own bulk-signing interface | Handled by the platform's workflow and signing capability |
eDiscovery | Exported per vendor | Native, using the same hold model as the rest of the platform |
Contract renewal | Requires CLM integration | Native, on the same platform |
The extra integration work across signing, records, audit, and eDiscovery isn't needed.
What Changes For The Legal And Operations Teams
Activity | Before | With TeamSync |
Signing ceremony cycle | Depends on the vendor's own experience | Built into the platform |
Records integration after signing | Required | Not needed — it's already a record |
Audit defensibility for the signature | Attested by the vendor | Cryptographically anchored to your audit chain |
Long-term validation maintenance | Managed by the vendor | Managed by the platform |
Multi-tier contract portfolio | Requires multiple vendors | One capability covers all tiers |
Bulk-signing for institutional workflows | Depends on the vendor | Native, with the same audit chain |
How TeamSync Compares
Customers typically evaluate this against:
DocuSign eSignature: Widely used, but weaker on platform-level integration with records and CLM
Adobe Sign: Strong within the Adobe ecosystem, with the same integration gap
Dropbox Sign (formerly HelloSign): Developer-friendly API, but weaker integration with regulated records
In-house signing on cryptographic libraries: Most flexible, but legal-tier compliance, audit logging, and regulatory acceptance all need to be built yourself
For specific comparisons:
Read Further
eIDAS QES overlay — the regulator-specific pack
CLM capability — the contract lifecycle the signature integrates into
Why TeamSync — tamper-evident audit — the chain every signature event anchors to
Capabilities — the 16 capability briefs, one platform