Document management and workflow
in one governed, intelligent repository.
TeamSync's intelligent repository brings together documents, media files, structured data, and records from across your organization. It federates content across existing systems so you do not have to migrate. Document management and workflow that feels like one product instead of five.
Custom document types with configurable metadata schemas.
Define your own document types with the metadata fields that matter for your business. Invoices have different fields from safety reports. Engineering drawings require required fields different from HR files. The platform enforces required fields, validates formats, and auto-populates where it can. Compliance document management starts with structured data, and structured data starts with the right schema.
- Custom metadata schemas per document type
- Required fields, validation rules, and auto-population
- Classification at ingest — no manual tagging required
Built-in OCR for scanned documents and handwritten forms.
The built-in OCR engine automatically extracts text from scanned PDFs and images, making every past searchable. It adds OCR tags to files with text-searchable metadata for effortless organization. Your document management and workflow automation does not stop at files that were born digital. Drop a scanned contract or a photo of a handwritten form into the repository and it becomes a fully searchable, first-class citizen alongside your digital-native documents.
- Full OCR for PDFs, images, and scanned documents
- Handwritten form recognition and field extraction
- Retroactive OCR processing across existing archives
Compare document versions side by side to spot every change.
Easily compare different versions of a document to identify changes, updates, or modifications without manually reviewing entire files. The platform tracks who changed what, when, and why. Side-by-side comparison highlights exactly what changed between any two versions. Document management and workflow automation depends on knowing which version was approved, which was reviewed, and which was the final. TeamSync makes that unambiguous.
- Side-by-side version comparison with change highlighting
- Full version history with author, timestamp, and reason
- Locked versions for approved and executed documents
Multimedia repository with video search and auto-transcription.
Documents are not the only content your organization manages. TeamSync handles video, audio, images, and CAD files. Search for specific objects inside videos and images. Automatically generate time-stamped transcripts for every audio and video file uploaded. Instantly translate documents, transcripts, and subtitles into multiple languages. Your compliance and document management software covers every content type, and your document management workflows handle media files with the same governance as Word and PDF.
- Video, audio, image, and CAD file support
- Automatic timestamped transcription and translation
- Object and face search inside video and image files
What your team actually gets.
No migration required
Federation connects your existing storage systems, so your team gets a unified experience without moving a single file.
Every format, one search
Documents, PDFs, videos, audio, and CAD files are all searchable in a single unified interface with the same permissions.
AI-powered organization
Automatic classification, tagging, and workflow automation produce structured, searchable, governed records.
Real-time co-authoring
Edit Word, Excel, and PowerPoint files in real-time with full collaboration and version control inside the platform.
How real teams use this every day.
Oil company federates 30 years of engineering documents
Three decades of engineering drawings, inspection reports, and safety briefs now live in a single federated repository. No migration required.
Federal agency digitizes 2M pages of historical records
A federal agency used OCR processing and AI classification to convert paper archives into searchable, governed digital records with full metadata.
Automotive OEM manages CAD, video, and documents in one repository
Engineering teams access 3D models, inspection reports, and specification documents from a single interface with full version control.
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